The change from Apprenticeship Frameworks to the new standards – while rewarding for employers and apprentices – has brought planning challenges, writes Lee Reddington, OAL Head of Customer Support. Here are seven top tips to help avoid delays- make sure your provider is aware.
Engage early with your EPAO
OAL can then advise and support you from the start about the detailed aspects of the EPA that might not be im-mediately obvious. Early registrations enable OAL to ensure you have the right Independent Assessors trained and available when and where you need them.
Check quality assurance planning with your provider
Ensure your provider has considered the mandated or supporting qualifications built into the delivery model. Most of these qualifications are new and often therefore require external verification before results can be issued.
Clarify Gateway Requirements.
Check that you, your apprentice and your training provider know what is required in order to progress to EPA The minimum requirement for all apprenticeships is a delivery period of over 12 months and a minimum Maths and English requirement that varies depending upon the level of the apprenticeship.
Build functional skills into the delivery model early
If your apprentice already has previous qualifications, your provider can upload these with OAL at any time. If not, functional skills and assessments need to be built into the delivery model as soon as possible – don’t leave tests until the end.
Pick your 12-week period carefully
Once you declare the apprentice ready for EPA and the Gateway evidence is approved, most apprentice-ships, will allow only 12 weeks to complete all assessments and any required re-sits. So, it might be worth avoiding peak timings like Christmas, or summer holidays.
Ensure sites are pre-approved by OAL
Whether the EPA will be carried out on your site or the provider’s premises, ensure the locations are pre-approved by OAL. We have a duty of care both to our Independent Assessors and to apprentices to ensure certain requirements are met. Your provider has access to an EPA Site Recognition Form, which is specific to individual apprenticeship standards.
Ask your provider to book EPA slots well in advance
Ensure you have the right assessors available at the right time by asking your provider to reserve EPA slots using the OAL EPA Reservation form. This way you can book the time and dates you need up six months in advance.
Top Ten Tips
for a Successful
for a Successful
Align to the standard
Make sure the portfolio presented aligns to the standard statements that are being assessed.
Hitting the mark
Only include what is necessary for the assessment method- remember they are timed so don’t give the IA unnecessary information and miss out key information to meet the assessment plan criteria.
Map it out
Use the indexes supplied in Standard Handbook- they are there to help ensure you present information for each of the portfolio sections.
Clearly label everything
Simply the Best
Make it easy to find information
Select only the strongest pieces of work
Depth and breadth
When selecting evidence, think ‘is there enough depth and breadth’ as that starts to take you into Merit or Distinction criteria
Ensure the apprentice demonstrates where they have taken active responsibility and ownership
Understand the business
Ensure the apprentice presents information that clearly demonstrates their enhanced understanding of the business
Include passwords etc.
If submitting the portfolio using OneFile please make sure the account and password is accessible for the Independent Assessor on a Word Document on the Gateway Section of EPA Live
Preparing your apprentices for their End Point Assessments (EPAs) should be straight-forward and stress-free, writes Lee Reddington, OAL Head of Customer Support. All apprentices must now complete an EPA at the end of their training; instead of continual assessments throughout their programme.
Top Ten Tips
for a Stress-free EPA
for a Stress-free EPA
Following our six top tips will ensure your apprentices truly shine in their assessments and reflect well on themselves, you their training provider and their employer.
Know your stuff
Make sure you and the apprentice have read the assessment plan and the Standard Handbook provided by OAL and are fully prepared
Prepare your learner and employer
Make sure everyone is aware of what is happening on the assessment date – employer, provider, apprentice, surrounding colleagues
Plan and prepare
Complete and share with apprentice, employer and provider a clear schedule of activity so there are no surprises.
Use the tools provided
Ensure you use the schedule tasks form for the observation requirements and upload to the Gateway section of EPA Live
Double check assessment timings
Communicate with your apprentice
Make sure that the apprentice understands exactly what will happen on the day with each activity
Practice, practice, practice
There is a copy of all our assessment documents in your standard handbook please use them to prepare the apprentice for each assessment activity
Is your apprentice ready?
Be 100% sure your apprentice is ready and comfortable with what is going to happen at End Point Assessment
Let them know the Independent Assessors are nice people and that they are keen for the apprentice to showcase their abilities and do well – but they will not give them any feedback as they are not allowed to