Why oh why – You need to understand why you are putting together a portfolio. For some assessments the portfolio forms part of the EPA, in others, it is used by the apprentice as support during the competency-based interview and is not marked.
Hitting the mark – If the portfolio is going to be marked as part of the EPA, make sure you look at the marking scheme beforehand.
Map it out – When putting together the portfolio, you will need to know the knowledge, skills and behaviours the portfolio is meant to be evidencing. If you are unsure, you can refer to OAL’s standard handbook or the assessment plan for this information.
Make a list – You will need to list each statement that you are going to evidence in the portfolio, and you will also need to link your evidence to each statement. If you are unsure how to do this OAL provides a ‘portfolio of evidence assessment and declaration record‘ in the standard handbook to help you get it right.
Simply the Best – For most portfolios, the evidence provided should be examples of the apprentice’s best work, rather than a description of their journey through EPA or how they have developed throughout the standard.
Volume control -You need to make sure you know how many pieces and what type of evidence are required by the standard. Again, this is something that OAL’s handbooks can help you with.
Own it – The portfolio must be evidence of the apprentice’s work, and as such they should be involved in creating the portfolio.
Familiarity breeds success – Where a portfolio is used to support an interview or discussion make sure that the apprentice is 100% familiar with the portfolio and can use it effectively in their assessments.
Timing is everything – You need to know when you need to submit the portfolio. For some standards the potfolio needs to be submitted at the gateway, and for others, it needs to be submitted after gateway but before the interview.
If in doubt just ask – If you are unsure about what to do – ask! The OAL team are always here to help you through the minefield of EPA and are just a phone call away.